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  • Prachi Daga

How to be Realistically Productive in Life: A Curated Guide Part #3

We’re successfully onto the last part of this article series.

Yay!


In this, I would be combining various established techniques for increased productivity from prominent speakers and coaches, these are some major strategies developed that have helped millions across to say the least.


Tips from Robin Sharma:


1. THE PICASSO ZONE: Know Your “Genius Point”

Outsource everything you can’t be BIW (Best in the World) at. Focus only on activities within what I call “Your Picasso Zone”.

In '21 Tips To Become The Most Productive Person You Know', according to Robin Sharma- a premier life coach and speaker, one should be self-aware of their strengths and should polish it relentlessly to reach their “genius point”.


Now, why is this reference so important?


Well, productivity can be of two types: multitasking or single task at a time. This is particularly for those who seek mastery and "genius level" in any pursuit.


You absolutely cannot master something without complete dedication and focus.

‘Productivity is not about luck. It’s about devotion.’ –Robin Sharma.

Hence, he asks you to find your “Picasso zone”. Give it your at most attention and keep at it.


Steps:

. Awareness

. Learning and Growth

. Application

. Connecting

. Persistence


1. Be aware of what is it that you seek. Near perfection and extreme greatness is not what all of us want and it is our personal choice.


2. If mastery is your goal, you would have to give up the other distractive tasks.


3. Categorize time for learning, applying and connecting each day. Learning about the craft in depth through books, videos, classes, etc.


(Pro Tip: A minimum of an hour each day should be assigned.)


Applying is the practical aspect of putting into practice what you have learned; one practical step a day at the least. And connecting means to reach out to people who have been at it before you and learn from them.


4. It will take time; you should remember why you had started and keep getting back up.


2. A STOP DOING LIST:


Write a Stop Doing List. Every productive person obsessively sets To-Do Lists. But those who play at world-class also record what they commit to stop doing. Steve Jobs said that what made Apple Apple was not so much what they chose to build but all the projects they chose to ignore.

This could be applied in our daily, mundane routines by setting aside the things we get the most distracted by.


These aspects can be listed to keep a better track of them making it easier to keep away from things that divert our attention the most.


The concept of having a not-to-do list seems like a fad and it probably could be but as long as it helps.


Tips from Jeff Bullas


From the article, 5 Lesser-Known Productivity Tips That Can Change Your Life Forever here are two interesting strategies:

3. THE 2-MINUTE RULE:

‘How much can you accomplish in two minutes, you might wonder? Well, the surprising answer is quite a LOT! Did you know that 9 out of 10 people never finish their daily to-do lists because they include a lot of mundane tasks? That’s why you need a failsafe system to tackle your to-do list the right way, and that’s where the 2-minute rule comes into play.’

In this method, he talks about two aspects to the rule and they are:


1. "If something can be done in two minutes, just do it."

2. "If something takes more than two minutes, then start it."


According to the first aspect, if a task takes less than two minutes to complete then you should just get to it instead of adding it to the list. It can be calling somebody to inform something, sending out a short mail, taking out the trash, etc.


On the other hand, if a task takes more than two minutes, get started! Think of it this way, that if it takes more than two minutes I will start with the first two minutes of the task, in which case your probability of continuing further is a lot more as "you wouldn't leave a sentence with few words incomplete".


Give his article a read if you want further clarification. He has some great insights to share.


4. NEVER BREAK THE CHAIN a.k.a. “Seinfeld Strategy”:


By Jerry Seinfeld, the famous American writer, stand-up comedian, etc. This technique is the most pleasurable by the end of it.


After all, there is nothing compared to striking out accomplished tasks (in his case with big, bold red markers on a huge calendar forming continual chains)


Steps:

1. You need a calendar; he recommends the ones that have all twelve months printed on a single huge board or sheet.

2. A nice dark-colored marker

3. A resolution or goal and a strikeout pattern

4. Preassigned tasks each day that which after achieving transforms to cross/slash marks on the calendar.

5. Let the chain form and be proud of it.

6. Consistency, consistency, consistency.


It is known to have helped many, but if you get easily satisfied and tend to not follow through then you probably shouldn't adopt this strategy.


Tips by Darius Foroux:


My 20 Best Productivity Tips Of All Time


5. STOP CONSUMING SO MUCH INFORMATION:

‘You don’t need to read 5000 articles on productivity. If you find useful information, try it. Don’t search for more. More is not always better. You can only process so much of it. Stop consuming, start creating.’

This is the most underrated and least used advice.


Today’s world is swimming in abundance of easy information from various sources; we need to understand that it is rather useless trying to keep up with everything than truly inculcating a few of them.


If you find something interesting, put it to work and see.


If it works out fine, stick to it.


Yes, the irony is quite clear to me with the amount of information I am providing too. That is exactly why I have tried my best to categorize and give you the choice to pick and move on (or so I would like to believe).


6. No Smartphone During The First Hour Of Your Day:


I live by this rule.

‘A smartphone’s primary function is to interrupt you. But don’t let other people or apps interrupt you during the first hour of your day. Take that first hour to think about the day ahead of you, read a book, and enjoy your breakfast, coffee or tea.’

I can’t signify enough on how good it feels to start my day and even end one with no phones under my nose.


It might be difficult for starters but you would eventually get used to it, and I guarantee that.


Many call the first few hours as the peak hours. If you observe carefully the intentions and actions your start your day with tend to govern the choices you make throughout that day.


I have particularly noticed when I take phones up during the "peak hours" I end up going back to it every few hours or minutes throughout the day.


*********

The hype around hard work and long hours is more than what's necessary. "Productivity" is a word of fashion much like "peace", "mental health", "self-love" and "freedom". You can take it easy, there's no race to the finish line and this journey is a never-ending process. You are bound to slack a bit and then get back on the high horse. Also, keep in mind the last before tip in particular. It helps. The rest is just as effective but if you're looking for a starting point then that would be the tip to start with.